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Delivery history

The back door clears fast. A delivery lands, someone confirms what arrived, stock goes up, and the purchase order disappears from the open list. That speed is the point — but it leaves a question with nowhere to go: last Tuesday’s cheese delivery, did we actually get what we paid for? Until now, once a delivery was received it dropped off every screen. Delivery history is the tab that lets you look back.

Open the Receiving Hub and you’ll see the new History tab alongside Due Today, Overdue, and the rest. Where those tabs list deliveries still coming, History lists deliveries already received — the most recent at the top — and puts a coloured tag on every one where reality didn’t match the order.

Why this page exists

A delivery can go wrong in quiet ways. The supplier sends nine cases instead of ten and nobody notices in the rush. The invoice charges a few baht more per kilo than the quote. A box of something you never ordered rides along and gets waved through. Each one is small. Across a month, across every supplier, they add up to money leaving the kitchen with no one watching the door.

The rule: every received delivery stays on the record, and anything that differed from the order is flagged in colour. You should never have to remember whether a delivery was right — you should be able to look.

The open tabs answer “what’s coming?”. History answers “what happened?”. It’s the difference between running the back door and being able to check the back door.

How to use it

Open the Receiving Hub and tap History. You’ll see a table of past deliveries: the order number, the supplier, the date you received it, how many items, the value that actually came in, and a status — Received (everything arrived), Partial (some still outstanding), or Closed (finished, even though something fell short).

The column that matters most is Issues. A delivery that matched the order perfectly shows a quiet No issues. A delivery that didn’t shows tags:

  • Short — fewer arrived than ordered.
  • Over — more arrived than ordered.
  • Price — the supplier charged a different price than was agreed (anything more than a rounding difference).
  • Extra — an item came in that wasn’t on the original order.

To go straight to the problems, tick Only show problems at the top. The clean deliveries drop away and you’re left with just the ones worth a second look.

Tap any row to open the full picture. The detail view lays out every line side by side: how much you ordered versus how much you received, the ordered price versus the received price, and the difference on each — short lines in red, over-deliveries and price changes in amber, extra items in purple. The receiving notes are there, and so are any photos of the paper delivery note that were taken at the back door. That last part is what turns a suspicion into a conversation with the supplier: you have the date, the line, the number, and the photo of their own note.

What it does not do

History is a place to look, not a place to change things. You can’t edit a past delivery from here — receiving happens once, at the back door, on the Receive a delivery screen, and that stays the single source of truth. If a delivery is still partly outstanding, you finish or correct it from the open list, not from History. Think of History as the ledger you read, not the one you write.

Worked example — the cheese that cost a little more

It’s the end of the month at your venue. The owner is going through costs and the dairy bill looks higher than it should. Time to check the door.

She opens the Receiving Hub, taps History, and ticks Only show problems. Most of the month’s deliveries vanish — they were fine. Four rows remain. Three are small Short tags from a produce supplier who’s been running light on basil; she’s already chasing that. The fourth is the dairy delivery from two Thursdays ago, tagged Price.

She taps it. The detail opens. There’s the line: Mozzarella, 10 kg ordered at ฿320/kg, received at ฿360/kg — a price change of +12.5%, in amber. Nobody at the back door queried it; the boxes were right, the count was right, so it was waved through. But ฿40 a kilo across 10 kg is ฿400 on one delivery, and the dairy comes twice a week.

She scrolls down. The photo of the delivery note is right there — the supplier’s own paper, ฿360 printed on it. She has everything she needs: the date, the item, the agreed price, the charged price, and the proof. One phone call to the supplier, not a guess, not an argument about whose memory is right.

That ฿400 was invisible the day it happened. History is what made it visible a fortnight later.

  • Receive a delivery — where a delivery is recorded in the first place; History is the look-back on everything recorded there
  • Scan a delivery — the photo-first path for deliveries with no order behind them
  • Prices, costs, and margins — why a quiet price change at the back door matters all the way to the menu