Your profile — the page that's about you, not the venue

The admin opens onto venue data — the menu, the inventory, the orders. Your profile is the small back room where the settings about you live. Click your photo in the top-right corner of the admin and the menu drops down with Manage account: that’s the door. Inside is a single page where you change your photo, your name, the language the admin speaks to you in, whether you want chimes for new orders, and which devices are still signed in.

What it does

A restaurant runs on shared tools — the same kitchen tablet, the same office laptop, the same set of accounts. But the people using them aren’t shared. Marco the head chef wants the admin in Italian and prefers dark mode. Aroon on the floor team wants Thai and the chime turned off because the service is loud enough already. Carla the owner runs three venues and wants the admin to open on the one she’s working from this week. Each person needs their own preferences without having to nag IT every time.

Your profile is where you set those preferences once and have them follow you. They’re tied to your account, not to the device. Sign in from another tablet and the admin remembers your language, your theme, your default venue, and even your custom photo. None of it touches the venue’s data — only how you see it.

There’s also a small but important piece of housekeeping here: the list of devices you’re currently signed in on. Forgot to sign out from the upstairs office? Sign that session out from here without getting up.

The rule

Your profile is for how you experience the admin. The venue’s settings (currency, primary language, opening hours, fulfillment policy) live elsewhere — in Venue Settings. If you’re changing something that the next shift’s chef will also see, you’re in the wrong place.

How to use it

You reach the page from the avatar circle in the top-right corner of the admin. Click it and pick Manage account. The page is a stack of cards, top to bottom; each card is one kind of preference.

Identity

The first card shows your photo, your name, and your email. The photo with the small camera badge in the corner is the one the rest of the admin uses for you — sidebar, audit log, generated photos. By default that’s whatever photo your sign-in account has; click the camera badge (or the Change photo button below) to upload your own. You’ll pick a file, the system squares it off and shrinks it for you, and the new photo appears everywhere within a second.

If you uploaded a custom photo and later want to go back to your sign-in photo (maybe you changed it on the sign-in side and want it to flow through), click Use sign-in photo. That button only appears when you have a custom one set.

Below the photo, Display name is the name the admin shows for you — in comments, in audit entries, on photos you generate. Type a new name and click Save name. Leave it blank to fall back to your sign-in name. Useful if your full name is “Camilla Rossi” but everyone in the kitchen just calls you Camilla.

App preferences

Admin language is the language of the admin chrome — menus, buttons, dialogs. The venue has its own default language (set in Venue Settings); this is your override on top of that. Leave it on Venue default to follow the venue. Pick a specific language to lock the admin to that language for you alone, regardless of where you’re signed in.

Theme

Three pills: Light, Dark, System. System follows whatever your device is set to (your operating system’s dark-mode preference). The choice is saved to your account, so the dark mode you picked on the office iMac follows you to the kitchen tablet.

Default venue

This card only appears if you have access to more than one venue. The admin remembers the venue you were last using on this device, but when you sign in on a fresh device, it needs to pick some venue to open on. Set your default here and that’s the one it’ll start with. You can still switch venues from the top-bar picker at any time — this is just the cold-start choice.

Notifications

Two toggles: New-order chime and New-order toast. When a public-cart order lands in the inbox, the admin plays a short sound and pops a banner. Both are on by default. Turn off the chime if the kitchen is too loud (the banner still shows); turn off the toast if you want a quiet inbox-screen during prep (the sidebar badge still counts).

Recent activity

Your last ten actions in the active venue — a quick “what did I change last?” trail. Useful when you’ve been editing menu items all afternoon and want to retrace your steps.

Active sessions

Devices you’re currently signed in on. Each row shows the browser, the device type, the rough location, and how long ago it was active. The session you’re using right now has a green This device badge — you can’t sign that one out from here (use the Sign out button at the top instead). Every other row has a Sign out button that ends that session remotely. The next time someone opens the admin on that device, they’ll be back at the sign-in screen.

Worked example

Camilla just got promoted from sous chef to head chef. She used to work day shift only; now she’s in the building at 7 AM and 10 PM, and she’s getting tired of the bright-white admin glaring at her in the morning.

She clicks her photo in the top-right corner of the admin and picks Manage account. The Identity card greets her with her old photo (the one she set when she onboarded — already a bit out of date). She clicks the small camera badge on the corner of the photo, picks a fresh selfie from this afternoon, and the system crops it into a square and uploads it. The new face shows up immediately in the sidebar.

In the Theme card she taps Dark. The admin flips to dark mode the moment she clicks. She tries System out of curiosity — that follows the operating system, which is set to “Auto” on her laptop, which would mean light during the day and dark at night. She picks Dark instead — she wants dark all the time regardless of what her laptop thinks.

In App preferences she scrolls to Admin language and picks Italian — her English is fine but the keyboard shortcuts read faster in her first language. The labels flip immediately.

She scrolls down to Notifications and turns New-order chime off. The kitchen is loud during the dinner rush and the chime was getting drowned out anyway; the toast banner on screen is plenty for her.

Tomorrow morning at 7 AM she signs in on the office iMac instead of her usual laptop. The admin opens in Italian, in dark mode, with her new photo in the corner. Her preferences came with her.

A week later she notices a row in Active sessions labeled “Safari · Mobile · Bangkok, TH · Last active 4 days ago” — that was the cashier’s tablet she logged into to fix a printer issue and forgot to sign out from. One click on Sign out and the cashier’s tablet falls back to the sign-in screen. She makes a mental note to use her own account next time someone asks for help, not the tablet’s.

Audit log — your “Recent activity” card is your own slice of the venue-wide audit log. The full log is venue-wide and capability-gated.
Venue settings — the venue’s primary language, currency, and opening hours; everything in this page is your override on top of those.