Invoicing app access — one permission, one login

The invoicing app at invoice.bitethemenu.com is where supplier invoices, tax invoices, and accounting live. It’s a separate tool from this admin dashboard, but it shares the same sign-in: the Google account your team already uses here works there too. What controls who gets in is a single permission you grant per person, from the same Members page where you manage every other capability.

There is no second account to create, no password to hand out, and nothing to set up inside the invoicing app itself. You flip one switch on a person; the next time they sign in to the invoicing app with Google, the system checks their permission, sees which venue they belong to, and opens that venue’s invoices — theirs and only theirs.

The rule

Access to the invoicing app follows one explicit, per-person permission — Access the invoicing app. It is never bundled into a role preset, not even Manager. If you didn’t switch it on for someone, they can’t get in.

This is deliberate. Invoices are money: supplier debts, tax documents, payment records. A new shift lead getting kitchen-display rights by default is harmless; the same person silently gaining the accounts book is not. So the permission is always a conscious grant.

How to use it

Say Rajiv, your executive chef, should start checking supplier invoices against deliveries. Open Settings → Members, find Rajiv’s row, and click Customize (or Permissions). In the permission list, switch on Access the invoicing app and save. That’s the whole setup.

As soon as the permission is on, Rajiv sees an Invoicing button appear in the top bar of this dashboard. Clicking it opens the invoicing app in a new tab; he can also go straight to invoice.bitethemenu.com. Either way he clicks Sign in with Google, using the same Google account he uses for this dashboard. The system recognises him, sees the permission you granted, and signs him into your venue’s invoicing workspace automatically — supplier list, incoming invoices, the lot. He never fills in a registration form, and you never created an account for him.

To take access away, switch the permission off. Access is re-checked continuously — not just at sign-in but every few minutes while he’s working — so removing the permission locks him out within minutes, even if he’s already logged in. The Invoicing button also disappears from his dashboard.

Two details worth knowing. First, if someone without the permission tries to sign in, they’re politely told no invoicing account is linked to their email — nothing breaks, nothing leaks. Second, people who were already set up in the invoicing app by hand keep working exactly as before; the permission route is for getting new people in without manual setup.